Ordinance No. 66/2021 of the Rector of Bialystok University of Technology

of 8 June 2021

on detailed criteria, document templates and detailed procedure for the mid-term evaluation of doctoral students at the Doctoral School of Bialystok University of Technology (DSBUT)

 

Pursuant to Art. 23 (2)(2) in conjunction with Art. 202 (2-5) of the Act of 20 July 2018 Law on Higher Education and Science (Journal of Laws of 2021, item 478, as amended), § 26 (2)(2) of the Statute of Bialystok University of Technology, and § 8 (7) of the Annex to Resolution No. 69/IX/XVI/2021 of the Senate of Bialystok University of Technology of 22 April 2021 on the adoption of the ‘Regulations of the Doctoral School of Bialystok University of Technology’, the following is hereby ordered:

§1

1. The mid-term evaluation shall cover the implementation of the individual research plan (IRP) of the doctoral student, in particular the timeliness and quality of the tasks resulting from the schedule for preparing the doctoral dissertation, as well as the doctoral student’s research activity consistent with the subject matter of the dissertation.
2. The mid-term evaluation shall take place halfway through the period of education specified in the study plan.
3. In the event of suspension of the doctoral student’s education, as referred to in Art. 204 of the Act of 20 July 2018 The Law on Higher Education and Science, or due to justified random events, the Director of DSBUT shall individually determine the date of the mid-term evaluation, within a timeframe that enables it to be carried out halfway through the doctoral student’s period of education.

§2

1. Committees for the mid-term evaluation of doctoral students (hereinafter referred to as Committees or the Committee) shall be appointed by the Director of DSBUT, at the request of the Heads of Disciplines, after consultation with the DSBUTScientific Council and the relevant Discipline Councils, no later than 2 months before the beginning of the next academic year.
2. The Chairs of the Committees shall be indicated from among their members by the Director of DSBUT.

§3

1. No later than 10 September of the academic year in which the mid-term evaluation is carried out, the doctoral student shall submit to the DSBUT Secretariat, in paper form:
2. a) a report on the implementation of the IRP, the template of which is attached as Annex 1 to the ordinance,
3. b) a list of scientific achievements confirmed in the knowledge base of Bialystok University of Technology,
4. c) copies of published/accepted for publication (together with proof of acceptance)/submitted for editorial review (together with proof of submission) scientific papers related to the ongoing research,
5. d) information on participation in scientific conferences, patent applications, submitted applications for funding research projects, research projects, scientific awards, etc., the template of which is attached as Annex 2 to the ordinance,
6. e) the supervisor’s/supervisors’ opinion on the implementation of the IRP, the template of which is attached as Annex 3 to the ordinance.
7. The submitted documentation shall be forwarded to the relevant Committee.

§4

1. The Chair of the Committee, in consultation with the Heads of Disciplines, shall set the date of the Committee meeting.
2. Committee meetings may be held remotely, using technical means that allow deliberations to be conducted at a distance with simultaneous live transmission of image and sound. In the case of remote meetings, the mid-term evaluation forms shall be signed only by the Chair of the Committee.
3. Committee meetings shall be held no later than the end of September of the academic year in which the doctoral student’s mid-term evaluation is conducted.
4. The Head of Discipline shall notify the doctoral student of the date, place and form of the Committee meeting at least 7 days in advance.
5. The Committee meeting shall begin with a presentation by the doctoral student covering:

• •  the scope and methodology of research,
  •  a report on the implementation of the IRP related to the dissertation topic.

6. In the further part of the Committee meeting, a discussion between the Committee members and the doctoral student shall take place.
7. Each Committee member shall individually assess the doctoral student based on the submitted documentation and the student’s presentation. The template of the individual assessment sheet is included in Appendix No. 4 to the ordinance.
8. Immediately after the doctoral student’s presentation, a closed session of the Committee shall be held, during which the members shall prepare the final mid-term evaluation of the doctoral student, in accordance with the template in Annex 5 to the ordinance. In the event of a difference of opinion among Committee members regarding the evaluation, the opinion of the majority shall prevail.

§5

1. The mid-term evaluation may conclude with either a positive or a negative result.
2. The result of the evaluation, together with a justification, shall be made public.
3. The doctoral student may appeal the result of the mid-term evaluation to the Vice-Rector for Research within 7 days.
4. If the deadline referred to in subsection 3 passes without effect or if the Vice-Rector for Research upholds the negative mid-term evaluation determined at the Committee meeting, the Director, on behalf of the Rector, shall issue a decision to remove the doctoral student from the list of doctoral students of DSBUT.
5. The removal referred to in subsection 4 shall take place by way of an administrative decision, from which the doctoral student shall have the right to submit a request to the Rector for reconsideration of the case within 14 days of receiving the decision.

§6

The implementation of this ordinance shall be supervised by the Director of the DSBUT and the Vice-Rector for Research.

§7

The Ordinance shall enter into force on the date of signing.

Rector

Assoc. Prof. Marta Kosior-Kazberuk, DSc, PhD, Eng.

Mid-term Evaluation Schedule at the Doctoral School of Bialystok University of Technology for the 2024/2025 Academic Year

 

Date	Activity

 

Attachments:

1. Report on the implementation of the individual research plan of the doctoral student – template  (Appendix No. 1)
2. Information on the scientific and research activity of the doctoral student – template (Appendix No. 2)
3. Supervisor’s opinion on the implementation of the individual research plan (IRP) by the doctoral student – template  (Appendix No. 3)
4. Individual mid-term evaluation by the doctoral student regarding the implementation of the individual research plan (IRP) – template  (Appendix No. 4)
5. Mid-term evaluation of the doctoral student regarding the implementation of the individual research plan (IRP) – template  (Appendix No. 5)

Order No. 66/2021 of the Rector of Bialystok University of Technology dated June 8, 2021, regarding detailed criteria, documentation templates, and the procedure for mid-term evaluation of doctoral students at SDPB (consolidated text) is also available at the following link: https://www.bip.pb.edu.pl/index.php?event=informacja&id=18542

Order No. 66/2023

Order No. 60/2023